Grounds managementwithout the paperwork
Plan maintenance, record work, track machinery and keep a clear evidence trail of what was done, who did it and when.
Built for community sports clubs, grounds teams and organisations looking after pitches, playing surfaces and outdoor facilities.
Cricket, football, rugby and multi-sport grounds.
Keeping grounds running shouldn’t depend on one person’s notebook
Most community clubs still rely on a mixture of WhatsApp, paper, spreadsheets and people’s memory to keep track of grounds work. That makes it difficult to answer simple questions:
- What needs doing this week?
- Who is responsible for it?
- Has the work actually been completed?
- How many hours have been spent on the ground?
- Was the machinery checked before use?
- What happened when an issue was found?
- Can we show what was done if someone asks?
Groundsman brings that information together in one place.
Plan it. Record it. Prove it.
Plan the work
Create jobs and maintenance tasks, assign them to staff or volunteers and keep track of recurring and seasonal work. No more relying on memory or scrolling back through messages.
Record what happened
Grounds staff can record the work they completed, the time spent, notes, machinery used and any issues they found. Managers get a clear picture of what is actually happening on the ground.
Keep the evidence
Maintain a record of machinery checks, maintenance, completed work and operational activity. When you need to know what happened, the history is already there.
One view of your grounds operation
Today’s work
See jobs, scheduled grounds maintenance and priorities.
Work logs
See who worked, how long they spent and what they did.
Machinery
Check equipment in and out, complete checks and maintain a service and issue history.
Groundsman is designed to work on a phone outdoors, so staff and volunteers can update it while they are actually doing the work.
Know what’s been done without chasing people
If you manage a club, you shouldn’t have to ask around to find out what happened during the week. Groundsman gives authorised club managers visibility of work across the grounds team.
- Hours recorded
- Work completed
- Notes from the grounds team
- Jobs and tasks worked on
- Machinery activity
- Outstanding issues
“What did Adrian do this week?”
becomes something you can answer in seconds.
A safety briefing every time the machine comes out
At most clubs, the person on the mower is a volunteer who might use it a few times a season, often on their own, with nobody nearby to ask. Groundsman puts the right checks and reminders in front of them at the moment they need them — not in a folder in the shed.
Checks before it starts
Each machine has its own before-use safety checklist — guards, PTO, leaks, the work area. The machine can’t be checked out until the required checks are ticked off.
Reminders at the right time
Service due, coming back from winter storage, or something to check first? The prompt appears when someone takes the machine out, along with the manual and safety guidance. Put a QR tag on the machine and it’s one scan away.
Problems reported, not forgotten
After-use checks ask about faults, damage, leaks and warnings. Issues are logged against the machine, so the next person — and the club — knows about them.
Infrequent users get the same briefing as your most experienced groundsman, every single time.
Better records when they matter
Keeping people and equipment safe is part of running any sports ground. Groundsman keeps a dated record of who checked what, and when. Use it to record things such as:
- Machinery pre-use and post-use checks
- Equipment issues
- Maintenance and repairs
- Grounds inspections
- Completed work
- Work history
- Incidents or follow-up actions as the product develops
Groundsman helps you maintain clearer operational records and evidence of the work and checks your team has carried out. It supports, but doesn’t replace, proper training, risk assessments and your club’s lone working arrangements.
One club. Multiple sports. One grounds operation.
A sports ground rarely fits neatly into one category. A club may have cricket squares, football pitches, training areas, machinery, buildings and shared spaces all managed by the same small team. Groundsman is designed around the club and its grounds, rather than a single sport.
If it needs maintaining, inspecting or recording, Groundsman can be part of the workflow.
Simple enough for volunteers. Useful enough for managers.
Set up your club
Add your grounds team, machinery and the work you need to manage.
Give people a clear view
Staff and volunteers can see jobs and record what they’ve done from their phone.
Build your history automatically
As work is completed, Groundsman creates a useful operational record for the club.
See what’s happening
Managers can review work, hours, machinery and outstanding actions without chasing people for updates.
Straightforward pricing
Community & Charity
Community & Charity
£100 per year
For community clubs, grassroots sports organisations and charities.
- Unlimited users
- Grounds tasks
- Club jobs
- Work logs
- Machinery management
- Machinery checks
- Before-use safety checks
- Maintenance records
Standard
Standard
£300 per year
For schools, private clubs and professionally managed sports facilities.
- Everything in Community & Charity
Commercial / Multi-site
Commercial / Multi-site
From £750 per year
For larger organisations managing multiple sites or more complex operations.
- Everything in Standard
We’re deliberately keeping Groundsman affordable for community sport.
See how it works
Explore a fully populated multi-sport demo club and see how Groundsman handles real day-to-day grounds work.
- Cricket and football facilities
- Machinery
- Jobs
- Grounds tasks
- Weeks of work logs
- Hours recorded
- Machinery checks
- Maintenance issues
Talk to us about your club
Tell us a bit about your grounds and what you’re trying to sort out — we read every message and reply to the email address you give here.
Spend less time chasing updates and more time looking after the ground
Give your grounds team a simple way to manage the work and give your club a clearer record of what happened.